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Printing

 

Introduction

Printing allows you to put the presentation on paper. There are various reasons you would do this. Some members of your audience may want to have the slides on printed paper. Some times, for some reason, you may want your audience to have one or more pieces of paper that represent various slides so that each member can go back and forth among slides without asking you to change the slide especially if only one out of many wants to jump to a particular slide. In some cases too, you may have text, charts, or document links in your slides that people may forget when you finish your presentation.

To initiate printing, on the main menu, you can click File -> Print... The shortcut is Ctrl + P. Printing is highly supported in Microsoft PowerPoint. This is mostly done using the Print dialog box.

 

Print all Slides

The simplest type of printing you can perform is to print all slides of your presentation, in color. To do this, after displaying the Print dialog box, you can simply click OK after making sure that the All radio button is selected.

Besides printing the whole presentation, if you want to distribute a few copies of your presentation to the audience, you can specify the number of copies to make using the Number of Copies spin button.

Practical Learning Practical Learning: Printing All Slides

  1. Start Microsoft PowerPoint and open the Web Site Design presentation
  2. To print all slides in color, press Ctrl + P
  3. In the Print dialog box, make sure the appropriate printer is selected in the Name combo box. Increase the Number of Copies to 2
     
  4. Click OK

Print Some Slides

In some cases, you may not want to print all slides of your presentation. For example, if you have a long presentation and judge that the members of the audience may only need specific slides, such as those that have pictures, charts, or web links, you may want to print only those specific slides. During your presentation, a member of the audience may also request that you print a specific slide or a group of slides.

If you don't want or don't need to print all slides of your presentation, you have many options. If you want to print one specific slide, you can navigate to it and display the Print dialog box. To print only the slide that is displaying, you can click the Current Slide radio button. If you want to print more than one copy of that slide, you can change the value of the Number Of Copies spin button.

To print a range of slides, display the Print dialog box, click the Slides radio button and specify the slide or range of slides:

  • To print one slide, type its number in the Slides text box
  • To print a range of slides, type the lowest slide number, followed by -, followed by the highest slide number. For example, if you have a presentation with 14 slides but you want to print only slides from 4 to 7, you would type 4-7
  • To print slides at random, type the number of each slide separated by a comma. For example, if you have a presentation with 14 slides, if you type 5,2,10 only the 5th, the 2nd, and the 10th slides would be printed

Practical Learning Practical Learning: Printing Some Slides

  1. On the main menu, click View -> Slide Sorter
  2. In the Slide Sorter View, double-click slide 8
  3. To print only the current slide (8), on the main menu, click File -> Print...
  4. In the Print dialog box, click the Current Slide radio button and click OK
  5. On the main menu again, click View -> Slide Sorter
  6. To prepare a few slide for printing, click slide 6
  7. Press and hold Ctrl
  8. Click slides 2 and 4
  9. Release Ctrl
  10. To print only the selected slides, press Ctrl + P
  11. In the Print dialog box, click the Selection radio button
  12. Increase the Number of Copies to 4
     
     
  13. Click OK
  14. Press Ctrl + P
  15. To print slides at random, click the Slides radio button
  16. In the text box on the right side of Slides, type 9, 5-7
  17. Click OK
 

MOUS Topics

 
S40 Print slides in a variety of formats
 

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