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Creating Slides

 

Slide Creation

 

Introduction

If you create a presentation using either the AutoContent Wizard or a design template, a presentation with ready-made slides would be created for you. If you start a presentation from scratch, you would have to create your own slides as you see fit. The primary difference is that, the slides created from a presentation from scratch don't have any design: they are presented with a white background. This gives you complete freedom to customize their appearance.

Whether you start a presentation from scratch or you are using an already created presentation, you can add or insert a new slide any time. If you work from a blank presentation, a new slide would appear empty. If the presentation already has a design, that design would automatically be applied to it.

 

Techniques of Creating or Adding Slides

If you start a new presentation from scratch, you must create a new slide every time you need one. To create a slide, you can select one from the Slide Layout. To display the Slide Layout:

  • On the main menu, you can click Insert -> New Slide
  • On the Formatting toolbar, you can click the New Slide button New Slide Button
  • At any time, you can press Ctrl + M

There are two broad categories of slides used in a Microsoft PowerPoint presentation:

  • The first slide is meant to serve as a cover, like the cover of a book. In Microsoft PowerPoint, this is called the Title Slide
  • The other slides usually share a common design as far as the background is concerned

To make a presentation fun, the slides use different layout, offering you automatic items such as lists, placeholders for pictures, charts, etc.

The Basic Contents of a Slide: Text

 

Introduction

Although a slide can contain just about any type of graphic design, the primary content of a slide is text. If you create a presentation from scratch, you would be presented with empty slides. In this case, you must add text as you see fit. To make it easy to manipulate its content, the text of a slide is entered into "physical" objects called text boxes. In future lessons, we will learn that this allows you to move a whole block of text as if it were a picture.

Text of a slide is typically divided in two sections. The title in the top section gives an outline of the particular subject that would be discussed while the slide is displaying. Under the title, there is a text box that contains a bulleted list. The items in the bulleted list can also contain sub-items.

When you add a new slide, it appears with placeholders for text. The title displays "Click to add title". To change it, simply click that line and start typing. To move from the title to the other section, you can click its "Click to add text" line or you can press Ctrl + Enter. In this case also, you can just start typing.

A Presentation From a Text Outline

The sample presentations that Microsoft PowerPoint provide allow you to easily create a presentation using an already formatted document. The outline of those presentations will hardly fulfill what you want your presentation to contain. In this case you would have to change the text in the slides. Another type of situation you may encounter is if somebody such as your boss, a friend or a customer wants you to create a presentation based on items he or she wants to include in a presentation. Fortunately Microsoft PowerPoint can accept almost text created in almost any format and include it in a presentation. This means that you can use an ASCII text document or a Microsoft Word file, etc.

Microsoft PowerPoint is ready to accept just about any type of text in its slides, even including a whole book. But, because Microsoft PowerPoint is a presentation software and not a regular text editor, you should prepare an outline that would be used. If a boss, a friend or a customer hands you a piece of text or a document that should be used as the content of the presentation, either you or the other person can prepare it first.

To prepare an outline that would be used in a presentation, its text must be formatted as a list. The list doesn't need to be professional. Including one item per line is a good start. This also means that each line of item should be explicit enough but short so that it can fit on one (short) line. Each line can also have a sub-item. Such a sub-item can easily be created by pressing Tab before typing its text.

Practical Learning Practical Learning: Creating a Presentation From an Outline

  1. Start Notepad
  2. In the empty file, type Course Outline and press Enter
  3. Press Tab
  4. Type Arlette Mimosa (or your name) and press Enter
  5. Type Web Languages and press Enter
  6. Press Tab
  7. Type Markup Languages and press Enter
  8. Press Tab twice
  9. Type HTML and press Enter
  10. Complete the file as follows:
     
    Course Outline
    	Arlette Mimosa
    The Internet
    	Computer Networks
    	Inter-network (Domains)
    	Intranet
    	Extranet
    	Security and Related Issues
    Role of a Web Site
    	Goal
    	Web Pages
    	Graphics
    	Copyright Issues
    Web Languages
    	Active Web
    		Client/Server
    		Forms
    		ADO/ASP/ASP.NET
    		PHP
    		SQL
    		XForms
    		SOAP
    	Markup Languages
    		HTML
    		XML
    		XHTML
    	Scripts
    		JavaScript
    		VBScript
    		Perl
    Web Design Accessories
    	HTML Editors
    	Professional Scripting
    	Plug-Ins
    Web Site Delivery
    	Hosting
    		Free Hosting
    		Commercial Hosting
    	Internet
    	Intranet
    	VPN and Remote Access
    	Mobile Computing
    Visitor/Customer Interactions
    	Databases
    	Forums
    	Newsgroups
    	Newsletters
    eCommerce
    	Introduction to eCommerce
    	Customers Transactions 
    	Product Delivery
    		Type of Delivery
    		Product Support/After Sale
    		Handling Complaints
    	Customer Service
    Final Touches
    	Further Help
    	Questions and Answers
    	Final Recommendations
  11. Save the file as Web Design.txt in your Microsoft PowerPoint Exercises folder
  12. Close Notepad
  13. On the main menu of Microsoft PowerPoint, click File -> Open
  14. Locate your Microsoft PowerPoint Exercises folder and display it in the Look In combo box
  15. Change the Files of Type to All Files
  16. Select the Web Design.txt file you had created
     
  17. Click Open
     
  18. Save the presentation as Web Design in your Microsoft PowerPoint Exercises folder
  19. To close Microsoft PowerPoint, press Alt+F4

A Presentation From Scratch

In the above section, we were simulating the idea of somebody giving you an outline for a presentation. In some other cases, you would have to create a presentation from your own text. To make it more original, you may also want to work from a blank presentation so you would show your own design.

As mentioned already, to create a blank presentation, when Microsoft PowerPoint starts, you can select the Blank Presentation radio button and proceed from there.

Practical Learning Practical Learning: Creating a Blank Presentation

  1. Start Microsoft PowerPoint

  2. Type Alcoholism in the new empty slide

  3. Click the Click To Add Subtitle and type Ralph Antonis (or your name)

  4. To save the presentation, press Ctrl + S

  5. Set the name to Alcoholism Factor and click Save

  6. To add another slide, on the main menu, click Insert -> New Slide...

  7. In the new slide, click Click To Add Title and type Definitions

  8. Press Ctrl + Enter and type Alcoholism

  9. Press Enter and type Intoxication

  10. Press Enter and type Diseases

  11. Press Enter and type Who is an Alcoholic?

  12. To add another slide, press Ctrl + M

  13. In the new slide, type Drinkers: An Analysis

  14. Press Ctrl + Enter and type Gender Differences

  15. On the left side of the screen, click the Outline tab and click on the right side of Gender Differences

  16. Press Enter and type Drinking Among College Students

  17. Press Enter and type "Time Out" and Alcohol "Myopia"

  18. Still on the left side of the screen, click on the right side of Analysis

  19. Press Enter and type Cultural Differences

  20. Press Enter and press Tab

  21. Type Regional Differences in the US

  22. Press Ctrl + End to get to the end of the presentation
  23. To insert another slide, press Ctrl + Enter
  24. Type Social Problems
  25. Press Enter and press Tab
  26. Type Driving Under the Influence
  27. Press Enter and type Crime and Violence
  28. Complete the slide so that it would have the following content:
     

    Social Problems

    Driving Under the Influence
    Crime and Violence
    Homicide
    Assault and Other Crimes of Violence
    Suicide
    Alcohol and Violence

  29. Still in the left frame, if necessary, click on the ride of Alcohol and Violence. Press Enter
  30. Press Shift+Tab
  31. Type Conclusion
  32. Press Enter and press Tab
  33. Complete the slide with the following contents
     

    Conclusion

    Information and Resources
    Forum - Exchange - Discussion
    Final Words

  34. Using the scroll buttons on the vertical scroll bar, scroll up to slide 2

  35. In the right frame, click any item on the bulleted list, for example, click Intoxication

  36. Press Ctrl + End to move the caret to the end of the slide

  37. Press Enter and type Alcoholism as a Disease

  38. Press Enter and type Primary Diagnosis

  39. Press Enter and type Treatment

  40. To close Microsoft PowerPoint, press Alt, f, x

  41. When asked whether you want to save the presentation, press Enter (or click Yes) 

Presentation Automatic Design

 

Introduction

If you create a presentation using either AutoContent Wizard or a template, a design would be automatically applied to the slides of your presentation. You may not like that design or you may find it incomplete. To solve this problem, you can add new objects or change the appearance of objects in the slides. If you created a blank presentation, the slides would not receive a design. You can create your own design and apply it to the slides. In future lessons, we will learn how to address these two issues.

If you are familiar with the designs offered by Microsoft PowerPoint templates, you can apply any of them to your presentation. This allows you either to change the design of a presentation created using the AutoContent Wizard or a template, or to apply a ready-made design to a blank presentation.

A Presentation From a Template

If you have been handed the outline of a presentation or you create your own outline, instead of creating a blank presentation without a design, you can select a design and automatically apply it.

 

Practical Learning Practical Learning: Creating a Presentation From a Template

  1. Start Microsoft PowerPoint
  2. On the right side, click Create A New Presentation...
  3. On the right side, click From Design Template
  4. Under Available For Use, click the button for Mountain Top (1st column - 7th row) and observe the slide
     
    Preview
  5. Under Available For Use, click Competition (2nd column - 10th row)  and observe the slide
  6. Under Available For Use, click Blends (1st column - 22nd row)
  7. In the slide, click the Click To Add Title line and type Human Body Structure
  8. Click the Click To Add Subtitle section to move the caret to the lower section of the slide
  9. Type Helene Mukoko (or your name) and click outside of the marked box

    Human Body Structuer - Slide 1
  10. To add another slide, on the main menu, click Insert -> New Slide...
  11. Type Body Organization
  12. Click the Click To Add Text section
  13. Type Definitions: Tissue, Cell, Muscle and press Enter
  14. Complete the slide content as follows:
     
    Human Body Structure - Slide 2
  15. To insert another slide, on the Formatting toolbar, click New Slide New Slide Button
  16. Type Digestion and press Ctrl + Enter
  17. Type Nutrition - Digestion and press Enter
  18. Type The Mouth
  19. Complete the slide as follows:
     
  20. To add another slide, press Ctrl + M
  21. On the right side, scroll down and, under Other Layouts, click Title, Clip Art and Text Clip Art & Text
  22. In the slide, click Click to Add Title and type Introduction and Overview
  23. Click Click to add text to Add Text
  24. Type Presenter
  25. On the left side of Microsoft PowerPoint, click the Outline tab
  26. Click on the right side of Presenter and press Enter
  27. Type Subject Overview and press Enter
  28. Type Presentation Approach
  29. To add another slide, press Ctrl + Enter
  30. Type Respiration and Press Enter
  31. Type Air Circulation and press Tab. That will make the new line part of a bulleted list inside of the current slide
  32. Press Enter
  33. Type The Mechanics of Breathing and press Enter
  34. Type Air Transport and Exchange
  35. On the left side of Microsoft PowerPoint, click the Slides tab
  36. To insert another slide, on the Formatting toolbar click the New Slide button New Slide
  37. On the right side, under Text Layouts, click Title and 2-Column Text 2 Column Text
  38. Type The Circulatory System and press Ctrl + Enter
  39. On the left list, type System Functions and press Enter
  40. Type Heart and Blood Vessels and press Enter
  41. Type The Blood
  42. Press Ctrl + Enter to move to the other Click To Add Text column
  43. Type Types of Blood Cells and press Enter
  44. Type The Lymphatic System and press Enter
  45. Type Diseases of the Circulatory System
  46. On the left side of Microsoft PowerPoint, click the Outline tab if necessary.
    In the left section of the view, click one of the bulleted lines of slide 5, for example, click Mechanics
  47. To add another slide, press Ctrl + Enter
  48. Type Organisms Diversity
  49. Press Enter and press Tab.
  50. Type Fungi and press Enter
  51. Type Viruses and press Enter
  52. Type Protists and press Enter
  53. Type Bacteria
  54. To review slides in another view, on the main menu, click View -> Slide Sorter
  55. To save the current presentation, on the menu bar, click File -> Save
  56. In the File Name combo box, type Structure of the Human Body as the file name
  57. Click Save

Slide Sorter View

 

Presentation Design Change

The quickest way to apply a fancy background to a blank presentation is to assign one of the designs that ship with Microsoft PowerPoint. These are good and already formatted designs ready to complete a presentation with an already configured set.

To apply one the designs to a presentation:

  • On the main menu, you can click Format -> Slide Design...
  • On the Formatting toolbar, click Design
  • In the Normal View, you can right-click an unoccupied area of the slide and click Slide Design

The available designs would appear on the right side of the screen. You can then click the desired design.

Practical Learning Practical Learning: Applying a Design

  1. To open a previously used presentation, on the main menu, click File and click Alcoholism Factor. If you don't see it, open the Alcoholism1 presentation
  2. On the main menu, click Format -> Slide Design...
  3. On the right section of the window, under Recently Used, click Mountain Top. If it doesn't appear, under Available For Use, click Mountain Top ((1st column - 7th row)
  4. Close Microsoft PowerPoint
  5. When asked whether you want to save, click Yes

MOUS Topics

 
S2 Create a specified type of slide
S3 Create a presentation from a template or a wizard
S9 Create a presentation using the AutoContent Wizard
S16 Apply a design template
S19 Enter text in tri-pane view
 

 

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